مطلوب مساعد مشروع – Project Assistant للعمل لدى منظمة KAS

Company Description:
Freedom, justice and solidarity are the basic principles underlying the work of the Konrad-Adenauer-Stiftung (KAS). The KAS is a political foundation, closely associated with the Christian Democratic Union of Germany (CDU). In our European and international cooperation efforts we work for people to be able to live self-determined lives in freedom and dignity. We make a contribution underpinned by values to helping Germany meet its growing responsibilities throughout the world.
We encourage people to lend a hand in shaping the future along these lines. With more than 107 offices abroad and projects in over 120 countries, we make a unique contribution to the promotion of democracy, the rule of law and a social market economy. To foster peace and freedom we encourage a continuous dialog at the national and international levels as well as the exchange between cultures and religions.
We cooperate with governmental institutions, political parties, civil society organizations, building strong partnerships along the way. In particular, we seek to intensify political cooperation in the area of development cooperation at the national and international levels on the foundations of our objectives and values.
Through its country offices in the Middle East, the Konrad Adenauer Foundation assists the political, economic, and social development in the region. We want to contribute in a sustainable way to the rooting and the reinforcement of democracy, the rule of law, and civil society, to the development and the consolidation of social market economy structures, to the avoidance of violent conflict, to the consolidation of cooperation within the region and with Europe, as well as to a constructive dialogue between cultures and religions. The country programme Lebanon engages in several activities for its mission and aims. These activities take the form of conferences, seminars, workshops, and forums for dialogue to debates or round tables. Further, it issues publications and engages with policy makers.

Job Description:

Konrad-Adenauer-Stiftung Lebanon office is looking for a Project Assistant. We are a young and dynamic team with a great team-spirit, looking for someone, who is motivated to join us.

Reports to: Resident Representative

Coordinates with: Project Manager, Research Associate, Accountant and Financial Administrator, Team Assistant

The Program Assistant performs the following tasks:

A. Responsibilities

• Supporting KAS responsible staff in managing the projects (BMs and IBs) in accordance with the order and project goals and activities agreed with the partner and/or agreements with the superior
• Supporting project managers and KAS staff in all logistic issues related to implementing KAS projects and networking with partners and important stakeholders

B. Tasks

1. Assistance to Project Managers

• Organizing and participating in official events, meetings, workshops, seminars and other events on issues related to the project/program’s area of activity
• Contributing to the regular planning updates
• Communicating with KAS headquarters and other regional KAS offices
• Compiling the relevant information for activities and assignments

2. Event management and office work

• Supporting the project managers in event management, especially procuring services, materials and equipment on request
• Accompanying other KAS staff to events and supporting them at the venue as needed
• Preparing checking lists for workshops and events on request
• Supporting in booking flights, tickets and hotel reservations as well as transport
• Supports in follow up of logistic preparations for measures
• Supports in planning and scheduling meetings and appointments
• Supports in updating lists on request
• Supports in filing on KAS internal system
• Supports in scanning documents
• Supports in follow up on inventory (numbering, sorting out etc.)
• Ensuring flow of daily routine office work; and instructs and supervises the Team Assistant, cleaning force and interns in the daily routine office work
• Ensuring that visitors are comfortable by offering refreshments etc.
• Performs other duties and tasks at the request of management
• Update the official – data base of KAS.

 3. Phone and reception services

• Answers and accepts independently phone calls and messages and/or forwards them.
• Checks the e-mail of the office on daily basis and reports adequately
• Registers, documents and organises incoming and outgoing correspondence (emails, Packages and personally delivered messages)

4. Other duties/additional tasks

• Be willing and able to work after official working hours and on the week-end/holidays when necessary; as long as the necessary free time according to law regulations is granted.
• Work extra/overtime hours as needed according to workload and meetings. Overtime hours will be compensated by free time.
• Performs other duties and tasks at the request of the Superior

C. Required qualifications, competences and experience

Qualifications

• Bachelor degree in Business administration or equivalent
• Working experience in administration and/or program management.
• Good organizational skills.
• Excellent knowledge of written and spoken Arabic and English or German.
• Good computer skills (incl. Power point, Word and Excel in a Microsoft Windows environment).
• Ability to work in an intercultural environment.
• Demonstrate dependability and self-motivation.
• Maintain high level of personal integrity and reliability.

Professional experience

• 4 years’ professional experience in the field of program assistant or in a comparable position

For questions don’t hesitate to send an e-mail or to call our office, contact details can be found on

https://www.kas.de/en/web/libanon/contact