فرصة عمل: مطلوب HR OFFICER للعمل لدى منظمة SAMS

Role Summary/Purpose:

Located within SAMS Lebanon Office and working closely with SAMS Senior Management Team, the HR Officer will implement human resources policies and various human resource and administrative functions; including but not limited to contracts management, personnel data management, recruitment and staff development, attendance tracking, and team appraisals. The Human Resources Officer will report directly to the Finance and Operations Manager.

Key Responsibilities:

Administrative Responsibilities

• Process and maintain staff-related documentation including recruitment, training, grievances, performance evaluations, and staff leaves of absence.
• Prepare staff-related letters including internal memos, recommendation letters, and other documentation as needed.
• Preserve and update human resources documents such as organizational charts, calendars, directories, and staff files.
• Acquaint all staff to the HR Manual and Handbook and ensure its implementation.

Recruitment Responsibilities

• Identify staffing needs and upcoming vacancies with SAMS Senior Management Team.
• Prepare vacancy announcements, review applications, and provide a short-list.
• Arrange and participate in interviews to select candidates.
• Advise and support hiring manager in the selection of candidate.
• Prepare staff contracts and necessary procedures for hiring.
• Contact other candidates to inform about hiring results.
• Conduct new staff orientations and inductions (coordinate with managers for trainings, set up a workspace, email address, etc.)
• Ensure exit interviews are carried out with every staff member at the end of contract and complete termination paperwork.

Staff Performance and Development Responsibilities

• Follow-up with the Senior Management Team for staff appraisals and ensure procedural requirements are fulfilled.
• Process and share outcomes with the Program Director / Country Representative.
• Suggest opportunities for staff trainings to Managers based on staff appraisals.
• Attend LHIF HR meetings and participate in the HR Forum on a regular basis.

Personnel Responsibilities

• Stay updated on the attendance of SAMS staff and collect timesheets on a monthly basis.
• Update and maintain payroll records to support payroll preparation.
• Collect and file leave of absence and sick reports.
• Respond to staff’s difficulties and complaints according to grievance guidelines.
• Present Employee Monthly Report to the Finance Team at the end of each month.
• Prepare the NSSF registration/termination forms and documents of all employees.
• Prepare NSSF family declarations of employees.
• Prepare tax declaration forms with the Finance Team.

Personal Characteristics:

• Ability to work independently and within a team
• Bachelor degree in Business administration or any related degree
• 2-3 years of experience in the NGO sector as HR
• Previous experience in operating an HRIS
• Ability to work under pressure and meet deadlines
• Enthusiastic and empathetic
• Sensitive and respectful of ethnic and cultural differences
• Approachable, trustworthy, and discrete
• Willingness to improve own knowledge and skills
• Committed to equality and social inclusion
• Conscientious, with an excellent sense of judgment
• Neutrality with all staff
• Proactive approach encouraging a positive spirit among team members