وظيفة شاغرة: مطلوب مساعد إداري – Administrative Assistant للعمل لدى اللجنة الدولية للصليب الأحمر – International Committee Of The Red Cross
نطاق الراتب: بين 2500 و 3000 (دولار أمريكي)
آخر مهلة للتقديم: الخميس, 12 يناير 2023
Please send your CV and Cover Letter in one document to Bayt.com over the following link ”
Administrative Assistant – للتقديم الى الوظيفة إضغط هنا “.
Due to the large volume of applicants, we are unable to respond to application’s queries. Only short-listed candidates will be contacted.
We thank you in advance for applying through the URL Link provided as applications received through email below will not be considered.
The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement – as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity.
We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming.
We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion.
We aim to ensure career development opportunities for staff, our delegation is responsible for setting objectives to ensure more diverse management teams in our context. In parallel, the HR / People and Culture (PAC) Team accompanies and supports this process with the aim of setting people up for success in their future roles.
The ICRC guarantees the protection of personal data and takes the necessary steps to protect employees’ personal data against unauthorized access and transfer. This also applies when the employer entrusts third parties with the processing, preservation and recording of personal data.
General Description:
Administrative Assistant provides complex secretarial and/or administrative support to Physical Rehabilitation program (PRP) team and Mental Health Psychosocial Support (MHPSS) Team
Objectives and Tasks:
Administrative tasks related to Physical Rehabilitation Program (80%)
- Supports implementation of PRP projects and programs.
- Ensures necessary administrative work, liaison with National and international institutes / organization where delegation training and/or scholarship partners enrolled.
- Verifies all the bills received from supported centre and submit to Finance department respecting the deadline, after checking the provided services, comparison with the statistics, and prices etc,
- Supports the PRP team in coordinating all the Community Call Center (CCC) referrals with the team and providing timely feedback to the CCC team.
- Prepares for PRP meetings by setting up rooms and materials, including technical set-up for conference calls, presentations, and video conferences.
- Assists with organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work and follows up on expenses.
- Launching Supply Requestss (SR’s)for PRP partner centers after checking the requisition orders carefully then follow up the process until the final delivery of ortho-prostheses items to each center. i.e. communication with Logistic, SRs validation process, sharing information with centres, acknowledgement etc.
Administrative tasks related to other health programs (20%)
- Ensures MHPSS patients files from previous years, including consent forms, are stored in soft and/or hard copies securely in accordance with ICRC standards, respecting the confidentiality.
- Supports MHPSS team with MHPSS databases (PEARL, MAD, etc) of current year and contributes to timely reporting as required.
- Manages the MHPSS files in coordination with Information Management Department
- Supports the necessary procedures for payments of incentives.
Additional Duties:
In case of sudden onset of emergency, conflict or other situation of violence, s/he is responsible of making himself available to uptake any task as required by her/his line manager and the PRP Manager
General Duties:
- Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement.
- Understands and adheres to the ICRC Code of Conduct.
- Understands the roles of the components of the International Red Cross and Red Crescent Movement.
- Respects and observes staff regulations and security rules at all times.
- Represents the ICRC in a professional manner at all times.
- Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
- Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
- May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.
Position Requirements:
Minimum Qualifications:
Years of experience required: 2 – 5 years of experience including 2 years of NGO experience
Level of education: Bachelor’s degree level, Master’s Degree is a plus.
Field of education: for Management Information Systems, Statistics, Medico-Social Work or Social Work, or any other job-related field
Languages: Arabic and English, French is a plus.
Required Competencies:
- Accountable with high sense of integrity: Proficient.
- Teamwork & collaboration: Proficient.
- Beneficiary & client focused: Proficient
- Data analysis and management: Proficient
- Data protection: Proficient
- Command of written and spoken English: Proficient.
- Planning and organizing; Poficient .
- Business intelligence and reporting: Proficient
- Representing the ICRC: Moderate .
- Knowledge of French: Is an Asset.
Job Details:
- Job Location : Beirut, Lebanon.
- Working Schedule: Monday till Friday, from 8 Am till 5 Pm.
- Contract Type: Determined Period, 1 Year (Renewable).
- Salary Package : 2037-3200 USD
The ICRC values diversity and is committed to create an inclusive working environment.We welcome applications from all qualified candidates.
