وظيفة شاغرة مطلوب مدير/ة مالي finance manager

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

The Administration and Finance Manager will be responsible of:

Under the supervision of the Head of Base, the Finance Manager is responsible for the overall financial in the South Base of AAH and provides support to the functioning of the base and programs; in accordance with AAH’s rules and regulations. The objectives are the follows:

• To ensure that ACF Financial Procedures are put into operation efficiently.
• Manage the base’s Cash and Bank books, advance cash, and respective documents.
• Provide support to technical team and other departments on the budgets follow up.
• Ensure correct archiving procedures are followed and adhered to for all financial documentation.
• Manage a small team to deliver high quality results, accurate forecasting, accurate accountancy, and transparent and effective financial management.
• Support the emergency interventions of the organization.
• Support any activity that helps reaching our humanitarian goals.
• Promote gender equality within the humanitarian and/or development work.

Objective 1: To ensure an appropriate cash management of the base (25 %)

• Manage the Base Cash Books and Bank Books for each currency used. To supervise the Base Accountant and Admin assistant in their daily management of the cash boxes and carry out the cash counts and verify the bank reconciliations each month.
• To monitor prompt and appropriate liquidation of Cash Advances using the Treasury Advance Books from the Base personnel, counterparts, partners, and other related parties who received an advance for the purchase of goods or services, only appropriate invoices and receipts.
• Ensure that information on the invoices meets AAH and legal standards, check the adherence with donor’s guidelines and ensure the purchase has been validated.
• Monitor bank balances to ensure sufficient funds are always available depending on program needs following Cash Management policy. Ensuring timely treasury requests to capital.
• Monitor the cash united request per project and ensure sufficient finds are available for project response

Objective 2: To ensure that all transactions are completely and accurately recorded in the accounting system and respects AAH and country procedures (25%)

• Consolidate the monthly accountancy books and import them into AGRESSO system software, validating the entries, monitor cash united, closing the accountancy by the 5^th of the following month

• Verify all Class 4 accounts ensuring the follow-up of all pending transactions (advances to be returned, deposits, pre-paid charges, VAT/NRT payments, etc.)

• Send the reconciliations, bank statements and cash counts signed to the coordination office on a regular basis.
• Manage and properly archive the proof of expenditures (invoices codifying, allocations, stamps, placing in files)

Objective 3: To ensure a proper budget management of the base (25%)

• To follow up the monthly expenditures of the base in coordination with Logistics Department.
• To check invoices/receipts: matching with the corresponding internal order form for the amount and the amount and the description of items.
• To give the appropriate codification on all the invoices (contract, budget lines, accounting codes).
• To follow-up the coverage plan for the base, in coordination with the Finance & Admin Coordinator Operations Coordinator.
• Support on budgeting for new proposals or Non cost extension according with the cost coverage plan for the base and the needs from other departments.
• To follow up the expenditures in the projects in coordination with the Head of base, Program Managers, HR Coordinator and Logistics through the budget follow up meetings. Consolidate the forecast of each project for the following months.
• Analyse possible under and over expenditures, suggesting possible solutions to Head of base and implementing them together with the Base Log and program Team.
• To be responsible for any, and all, misallocations, and incorrect registered expenses in the budgets
• To conduct all work in a transparent and approachable manner, ensuring that all processes are tracked and well logged, with adequate documentation to support all decisions.
• Prepare monthly treasury requests for the base petty cash and HQ payment
• Ensure that all payments managed by coordination team are well prepared, submitted to log team and follow up the registration and payment are done properly
• Prepare the Annual Base Budget

Objective 4: To ensure additional support on Compliance and Administrative matters (15%)

• To follow and explain to the new staff, local or international staff, the procedures and the processes regarding Administration.
• To keep all Action Against Hunger records and information, gathered during employment, strictly confidential.
• To travel to the field or other locations if requested – including payments for suppliers if required.
• To prepare, follow up and file all the documents (contracts, amendments, renewal, termination, and payments) related to the various contracts entered by the Base
• To support the Head of Base in all necessary tasks as necessary.
• Report to the Head of base on a regular basis and attend coordination meetings
• To plan and organise the financial department for any audits, from either internal audits or external auditing.

Objective 5: Security (5%)

• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 6: Support humanitarian activities of Action Against Hunger (5%)

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Requirements:

• University degree in Accounting, Business Administration, Economics or related fields
• Knowledge in financial, administrative and HR issues.
• Minimum of 5 years’ experience in finance / human resources / administration, in NGOs (preferably) or private sector.
• Experience with major humanitarian donors and donor compliance issues.
• Experience in management.

Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.

We Strongly encourage people with disabilities to apply.

ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA)