فرصة عمل: مطلوب مُدير مشروع (Project Manager) للعمل لدى SFCG Ngo

Position Summary

The Project Manager (PM) will manage a portion (or the entirety, depending on scope and scale) of Search’s Lebanon projects portfolio. The PM will oversee Project Officers and Coordinators as relevant, in line with the allocated portfolio.

The PM will report to and work closely and collaboratively with the Program Director (PD) to ensure timely and quality implementation of all projects under his/her responsibility from a programming and finance perspective. The PM will be responsible for designing Search’s activities and implementation approach in such a way that it creates lasting change towards peace, social cohesion, mutual understanding, and contributes to changing attitudes towards violence and conflicts and challenges stereotypes. The PM will ensure the quality and relevance of existing project activities, and will provide guidance and coaching in strategic planning to staff under his/her supervision to ensure that all projects meet Search’s quality standards, donor expectations, and budgetary constraints.

The PM  must ensure that activities are well planned and implemented in a manner that complies with Search’s start-up and close-out protocols and financial health of the project is ensured through regular costed work plans and budget versus actual analyses. The PM will lead in reporting to donors on project successes and meeting all Search grants management indicators and objectives and key results in the Lebanon program. S/he will ensure a positive and productive team spirit and with the PD, ensure that the staff under her/his supervision are qualified and meet the expectations of the organization.

S/he will work closely with the other departments of the Search Beirut office, the MENA team, as well as trainers and technical experts working on the overseen portfolio to ensure the deliverables are of high quality, and delivered in a timely manner. The PM will also be involved in supporting studies, evaluations, and documenting success stories that measure the change triggered by Search’s activities. In close collaboration with the Monitoring, Evaluation, and Learning (MEAL) staff, s/he will support the monitoring and evaluation activities related to the project. Finally, the Project Manager will be responsible for managing relationships with the projects’ implementing partners, if any.

The PM will support the PD and CD in conducting regular engagement with all stakeholders and networking with local and international partners and donor community in Lebanon, as well as in fundraising efforts, by supporting the design of new high-quality and relevant activities that respond to the context, and ensuring their sensitivity and relevance. The PM is also expected to support the PD and Country Director (CD) in planning and facilitating team retreats, reflection meetings, and capacity building for the project team members as relevant and required.

The position holder will more specifically have the following Essential Duties and Responsibilities:

Strategy, development, and planning:

• Attend and contribute to fundraising and project design calls, to ensure that learning from ongoing activities informs the design of new projects;
• Design the projects activities, building on Common Ground Approach, Community Dialogue Approach, Enduring Change Package and other methodologies and tools used in Search;
• Design new activities that meet the purpose of the ongoing project, as well as fit with Search’s strategy;
• Keep abreast of Search-worldwide peacebuilding work, findings from the evaluation of other countries’ projects, including lessons learnt and best practices, and use the findings to enrich project activity design;
• Contribute to informing and shaping Search’ country strategy and ensure alignment with its vision across design and implementation duties;
• Support the strategy and mission of Search in the target country, the region, and globally.

Projects oversight, quality assurance, reporting:

• Ensure the quality, effectiveness, timeliness, and ultimately the impact of Search’s ongoing project activities;
• Ensure proper and relevant implementation of projects based on continuous monitoring and analysis of the most critical peace and conflict transformation needs, partners capacities, operational environment, and security issues;
• Ensure Search’s project activities are inclusive, and conflict and gender-sensitive;
• Adapt activity design to digital and virtual methods to ensure project continuity in times of movement restrictions due to pandemics, tensions, or other factors;
• Plan the work of the project team, including capacity building of the team, partners, and target participants;
• Ensure activities are documented by relevant staff;
• Ensure project planning and compliant management, by ensuring that workplans and costed workplans for the projects are developed and regularly updated, and ensuring coordination with finance teams to ensure BvA meetings are done.
• Be conversant with Search grants management cycles and lead in facilitating grants management processes such as start-ups, BvA meetings, close-outs;
• Lead in completing and updating PMT, GMS inputs for projects under her/his portfolio;
• Regularly monitor the quality, resonance, reach, the relevance of project activities by organizing reflection and learning meetings (in close collaboration with the MEAL team);
• Closely collaborate with the MEAL team to ensure a monitoring system and monitoring and evaluation plan and system for the projects;
• Lead in project launch, mid-term reviews, and close-out workshop, in close collaboration with the PD;
• Produce activity and project reports that are drafted in a results-based manner, ensuring high quality, consistency and completeness; and
• Lead on the production of at least one well-written success story from the project bi-monthly.

Team Management and Supervision

• Lead the hiring process for consultants, staff (temporary and full time) when needed, to ensure human resources meet the needs of the project;
• Supervise, guide, evaluate the team members, ensuring a high team spirit and an excellent atmosphere;
• Set objectives and performance plans with team members, and regularly evaluate staff performance in a collaborative and inclusive manner, providing regular and honest feedback;
• Ensure all staff have updated DEPs;
• Provide technical leadership and oversight to project staff;
• Provide project team members with guidance and capacity building, in alignment with objectives and performance enhancement plans;
• Ensure the welfare of volunteers, champions, and other affiliates of the projects are taken care of in line with agreements set with them;
• Lead by example in your team in terms of compliance with Search policies, that include but not limited to Code of Conduct, Partnership Policy, Child Protection Policy, Conflict of Interest Policy, among others;
• Ensure team issues and grievances are resolved in a collaborative manner; and
• Be available to provide cover for the PD, Project Managers or senior roles on an interim basis.

 Relationship with Stakeholders

• Maintain a network of participants, stakeholders, and influencers at the local and national and level and a contact database relevant to the project;
• Oversee the management of the partnership agreements with champions, project partners, volunteers, etc. Keeping track of contracts and their end dates, ensuring timely renewal of agreements, and keeping track of support provided to each partner;
• Support the development and maintenance of proactive, positive, and professional relationships with consortium partners, civil society organizations, international organizations, UN agencies, media outlets, ministries, local authorities, and local communities;
• Build connections between local community peacebuilding activities to ensure project activities are locally driven; and
• Support Search in its role in reinforcing the partners’ capacity to deliver appropriate services (this can be removed as much has been mentioned about capacity building).

As job descriptions cannot be exhaustive, the position-holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

 Minimum Qualifications

• Bachelor’ degree in Political Science, Social Sciences or other relevant subject (Master’s Degree preferred);

• Minimum of minimum three years of related experience in project management;
• Experience in managing others and leading a team;
• Dynamic leader with creative problem-solving skills, particularly in challenging situations;
• Spoken and written fluency in English and Arabic;
• Proficiency in Microsoft Office, especially Microsoft Excel;
• Strong organizational skills and attention to-detail.

 Experience:

Essential

• At least five in development, peacebuilding, or humanitarian work (with a preferred focus on gender, GBV prevention, WPS, civil society support, etc.);
• At least three years’ experience should be at a coordinator or managerial level;
• Significant experience designing and conducting project activities;
• Experience with the use of project management tools such as Gantt charts, logical frameworks matrices, work breakdown structure, critical path analysis among others;
• Experience in designing, planning, and facilitating community dialogues, round tables, town hall meetings, etc., in-person and virtually (online);
• Experience in partnership management;
• Track record in delivering effective quality project activities; and
• Experience working with local and refugee communities.

 Desirable:

• Experience working in a conflict resolution setting;
• Experience working in a non-profit or similar environment;
• Experience in partnership building, with experience of influencing stakeholders and establishing and maintaining strong partnerships;
• An excellent planner with deep knowledge and experience of project management tools and processes (project planning, workplans, budget planning, etc.);
• Experience in delivering trainings and capacity building to project stakeholders;
• Organisational skills and attention to detail;
• Excellent use of Excel, excellent writing and analytical skills;
• Well organised, dynamic, and creative;
• Excellent comprehension of the principles of conflict, conflict transformation, and the role of media in peacebuilding;
• A team leader, with a strong capacity to motivate oneself and others and build a team spirit;
• Ability to work under pressure and in challenging environments;
• Flexible and adaptable to changing circumstances;
• Willingness to travel regularly to Search’s field offices; and
• Proficiency in written and spoken English and Arabic.

  Behavioural Indicators for Competencies (Project Manager)

• Manages to meet overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.
• Develops and maintains collaborative relationships with vendors, organisations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
• Modifies a planned course of action in response to new information or new circumstances.
• Responds to changing circumstances and expectations readily.
• Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.
• Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.
• Assesses risks and opportunities to lead decision makers to a favourable outcome.
• Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity
• Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.
• Works with employees to set and communicate performance standards that are specific and measurable.
• Anticipates the consequences of situations and plans accordingly.
• Analyses the costs, benefits, risks, and chances for success in making a decision.
• Provides coaching and mentoring to staff.

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