فرص عمل في لبنان والشرق الأوسط: منظمة العمل ضد الجوع (Ngo) بحاجة لمتدرب مالي – Finance Intern

Responsible and liable for the day-to-day financial management of the base. Support in checking and validating payments to ensure compliance with ACF regulations and policies. Coordinate with other teams and suppliers to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team. Support to perform monthly financial closures on a regular basis in accordance with corporate requirements. Responsible for the digital and physical archiving for finance documents and proceed with contracts’ consolidation.

Objective 1: – To ensure compliance with ACF policies and procedures for financial transactions and validate payments 45%

-Ensure that ACF Procurement and Commitment of Expenditure Procedures are respected. To be done by checking all payments, and reporting over any discrepancies, or non-respect of these procedures (especially for VAT payments). – Verify that all invoices meet internal standards of invoicing (date, supplier, name, address, contact details, quantity, specification, per unit and total price of items, signature, and stamp of supplier, should be legible if handwritten, translation into English) before payment, and report in case of any discrepancies (following standard operation procedures) – Verify, with the logistics department and other authorized purchasers, that the Supplier Purchase Orders are properly filled with correct budget codes (mentioned in the Procurement Requests) and Purchase Dossier File number, and that they are properly recorded and followed up until payment. – Follow with suppliers to make sure that they did receive their payments guarantee compliance of documentation (e.g., proper receipts). – Follow-up with Head of Projects or Program Managers to provide correct supporting documentation for financial transactions. – Support to provide relevant departments with receipts of payments and follow up to guarantee compliance of documentation (e.g., correct documentation, with correct signatures). – Support to conduct final checks before scanning and archiving, to make sure that the files are complete, and all supporting documents are available. – Perform any other financial and support program tasks as requested by the line manager.

Objective 2: To ensure the appropriate physical and digital archiving of all financial – supporting documents and consolidation of Contracts (40%)

– Responsible of the digital and physical archiving according to ACF’s archiving policy in a monthly basis as part of the monthly financial and accountancy closing. – Support accounting officer in scanning VAT and NRT invoices in monthly basis and make sure they are uploaded in team folder. – Responsible in the preparation of internal and external audits: preparing and organize correct supporting documents.

Objective 3: Security (5%)

-Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols. -Communicate to the security managers of the working location any security related information or noncompliance with the security plan. -Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 4 Support humanitarian activities of Action Against Hunger (10%)

Support the emergency interventions of the organization as per the employee’s abilities.

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

Promote gender equality within the humanitarian and/or development work

Objective 5: Gender & Safeguarding

Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.

Knowledge and compliance with safeguarding policy.