فرص عمل لدى منظمة Concern Worldwide: مطلوب مدير للخدمات اللوجستية

Procurement Management

• Support in managing the logistics’ strategy
• Ensure the management of efficient supply chain & logistic framework.
• Ensuring Concern and donor procurement procedures are implemented
• Ensure all project proposals have a procurement plan which will be prepared prior to and implemented immediate at the start of each new project.
• Preparing tenders in compliance with Concern and donor guidelines.
• Ensuring supply and construction contracts are both technical and legally sound.
• Negotiating with major suppliers and implementing framework agreements with for frequently purchased items
• Identifying and contracting a reliable clearing agency for imported goods and ensuring all necessary documents are produced to facilitate the process.
• Ensuring the timely order of supplies from Dublin, in line with approved budget expenditure.
• Maintaining the Supply Request Tracking Sheet (SRTS) and sharing with all relevant staff.

Partnership Support

• Support the Partnership Manager, Project Manager or Areas Coordinator (as appropriate) with the identification of potential strategic local partnerships that align with the Organisation Partnership Strategy and the Country mission’s objectives.
• Support the Programme team with conducting assessments on prospective partners to evaluate compatibility and potential benefits, using the Concern Integrated Local Partner Assessment Tool (CILPAT).
• Support the Programme team with developing and further strengthening the Logistics management practices, apparatus and standard operating procedures (SOPs)
• Support the Finance, System and Audit team (as appropriate) with the identification of potential risks associated with partners’ administration and security management practices. The support will also involve putting in place corrective and mitigation measures.
• Support the Finance and Programme team (Partnership Manager, PM or AC), with the elaboration of partnership agreements as well as its effective management.
• To be serving as Logistics Focal Point between Concern and partners.
• Provide guidance, information and support to Partners support Teams for effective department processes.
• Continuously review and assess partner’s processes, seeking opportunities for enhancement and optimisation.
• Based on the opportunities for enhancement and optimisation, plan and implement capacity improvement.
• Ensure compliance with support standards within all partnerships.
• Cultivate and maintain relationships with existing and new partners, serving as the primary Administration & Security Focal Point for Concern.

Stock and Property Management

• Identifying and managing suitable stores according to Concern logistic requirements;
• Ensuring staff skills on stock and inventory management are up to date;
• Ensuring fixed asset registers are updated and verified regularly
• Ensuring all procedures and documents relating to asset management are followed and  assets are safe guarded with physical checks in line with Concern Logistics Manual.
• Ensuring donation certificates with recipient signatures are obtained and filed for all assets and equipment donated to beneficiaries/partner groups.
• Ensuring correct and adequate management of donations-in-kind paperwork, procedures and reporting.
• Periodically provide the CD with a list of obsolete items.

Team Management & Leadership

• Take part with the HR department in the recruitment processes of direct subordinates
• Provide support to the direct subordinates, contribute to their capacity building and career development through technical support and on-the-job training and coaching, including in particular a thorough induction at the start of their contract & follow up on their integration plan
• Ensure that direct subordinates are aware of and comply with all of Concern’s policies and procedures (Code of conduct, HR policy, and others)
• Ensure direct subordinates have accurate job descriptions, brief new joiners on their roles & responsibilities & job success factors, and set SMART objectives
• Ensure that work within the team is fairly distributed, planned and organized in a way which will efficiently & effectively meet the needs of the organization & department, while ensuring that team members are given appropriate workloads
• Monitor and periodically review performance of the direct subordinates through feedback and performance appraisals, hold staff accountable for meeting their success criteria, and give corrective and constructive feedback where required
• Ensuring team motivation, monitor wellbeing of the team dealing with complex cases
• Regularly meeting with direct subordinates for follow up, support, listening to their needs, and others as per the need
• Ensure information circulation & coordination across the team and with other concerned departments when relevant
• Set a work plan and follow up when needed
• Solve & mitigate team conflicts, while ensuring the involvement of the HR department
• Contribute to a healthy working culture in the department

Transport Management

• Ensuring effective fleet management is in place, in accordance with Concern procedures.
• Ensuring transport reports on fuel usage, mileage, repairs and maintenance are accurate and reviewed for potential issues.
• Assessing transport requirements for the programmes on a regular basis and
  implanting changes when necessary.

Reporting

• Providing monthly logistics reports in regards to Fleet, Stocks, Procurement, Maintenance and Assets.

Other:

In addition to the duties and responsibilities mentioned above, the Logistics Manager may be required to :

• Temporarily change location according to program requirements, to provide coverage when needed or for base support.
• Participate in organised training and workshops identified by the line manager.
• Participate in Concern's emergency humanitarian response as requested by line manager.
• Follow all current or future policies, procedures and guidelines put in place by Concern and ensure that all team members do the same.
• Participate in Concern exercises such as review of the Preparing for Effective Emergency Response (PEER) plan, Security Management Plan (SMP), etc.
• Take active measures to address equality issues, particularly relating to gender, in programme as well as operational activities.
• Ensure the highest stands of accountability through ensuring good communication and information sharing within and outside the organisation.
• Be aware of, understand and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc)
• Respect confidentiality and follow ethical guidelines
• Carry out any other relevant and reasonable duties as requested by the line manager.

Person specification:

Educational Requirement

• Bachelor’s or Master’s degree in Business Administration , Business Management, Procurement Management, or related discipline to logistics

Experience Requirement

• 3 years of logistics experience with an International NGO
• Experience in heading logistics department, including procurement, warehouse, fleet, and assets management
• Team management experience , including experience in in managing, coaching and training others
• Experience with setting-up logistical systems and related administrative procedures
• Knowledge of international ordering procedures and documents i.e. cargo manifests,
• Warehouse management skills, good understanding of in-country custom clearing procedures and supply line to projects from capital, ability to design air, water or land logistical systems);

Skills

• Fluent English & Arabic languages
• Proactive & planning skills
• Strategic Management, Representation, & Coordination skills
• Proven competencies in managing Logistics department for better impact & change management
• Lebanon context understanding & ability to mitigate the linked challenges to logistics
• Experience of working under pressure
• Prioritises, reviews priorities and manages multiple priorities to strict deadlines
• Ability to identify potential problems and recommend solutions.
• Excellent interpersonal and communication skills.
• Computer literate and good knowledge of word and excel