فرص عمل لدى الهيئة الطبية الدولية: مطلوب مسؤول/ة عن إدارة المنح وإعداد التقارير (Officer, Grants Administration and Reporting, LN)

JOB SUMMARY

Receive and consolidate grant –specific information from program site coordinators and field site coordinators including program management tools such as procurement plan, HR plan, and work plan.  Assist in the compilation and review of reports, situation updates, and proposals.  Provide program and operations staff with information on grant regulations.  Assist in grant training workshops, if needed.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

•    Receive and consolidate grant –specific information from program site coordinators and field site coordinators
•    Support the Grants Coordinator to consolidate internal documentation per grant, such as but not limited to work plans, procurement plans and HR plans
•    Serve as a resource to the country mission on grant regulations and requirements
•    Assist the Grants Coordinator and MEAL team in following up on target indicators and accurate documentation
•    Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports
•    Support the development and drafting of concept notes, full proposals, and modification requests
•    Assist in developing organization capacity for documentation, multimedia and information usage
•    Copy editing and compilation of narrative reports
•    Maintain and catalogue hard copies of grant specific files throughout project life cycle– copies of site specific documentation to be submitted at country level
•    Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments
•    Travel to program with sites to collect documentation, as needed.
•    Comply with IMC Code of Conduct.
•    Any other duties as assigned by the Grants Coordinator

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

JOB REQUIREMENTS *

MINIMUM QUALIFICATIONS
•    Minimum of bachelor's degree in international relations, humanitarian assistance, communication or related degree.
•    At least two-three years of work experience implementing programs funded by international donors and managing sub-awards or equivalent combination of education and experience.
•    Ability to work with multi-disciplinary officials or groups.
•    Ability to work independently.
•    Possesses excellent interpersonal skills, organizational skills and pays great attention to detail.
•    Ability to effectively present information (both written and verbally) and respond appropriately to questions from national / regional disaster response agencies, local authorities, international and intergovernmental donors, and other stakeholders.
•    Fluent in English. Additional languages (Arabic/local) helpful but not required.

ADDITIONAL TECHNICAL OR LANGUAGE REQUIREMENTS

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorship

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.