فرصة عمل لدى منظمة الأغذية والزراعة للأمم المتحدة: مطلوب أخصائي/ة في المشتريات (National Procurement Specialist)
المنظمة: منظمة الأغذية والزراعة – منظمة الأغذية والزراعة للأمم المتحدة – FAO – Food and Agriculture Organization of the United Nations
الموقع: بيروت
الدرجة: استشارة – استشاري – اتفاقية المقاولين
المجموعات المهنية:
شراء
آخر مهلة للتقديم: 2024-04-01
Job Description
2400830
National Procurement Specialist
Job Posting: 11/Mar/2024
Closure Date: 02/Apr/2024, 12:59:00 AM
Organizational Unit: FNLEB
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Lebanon-Beirut
Duration: 3 moths (Renewable)
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
FAO's office for Lebanon is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Lebanon. It develops and maintains relations with the relevant Ministries at country level. This position is based in FAO Representation in Beirut, Lebanon. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
Under the overall supervision of the FAO Representative and direct supervision of Assistant FAOR-Administration and in close coordination with other Units and colleagues in the office.
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Technical Focus
The Procurement Specialist develops and maintain processes on the tenders, Letter of Agreements, and other procurement functions, ensuring compliance with FAO norms and procedures.
Tasks and responsibilities
• Coordinate and support the Procurement Unit in the FAO Representation in Lebanon;
• Manage received consolidate procurement plan from program/operations and other internal requester. In addition, provide procurement milestones to requesters on their procurement actions;
• Identification of local dealers and potential suppliers of goods from local market applying MS 502 FAO procurement rules and regulations;
• Perform local/ International procurement process of goods from local suppliers applying MS 502 FAO rules
and regulations; reviewing incoming PRs, preparing ITB, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with MS 502 FAO procurement rules and regulations; and assist in conducting the procurement activities in the field offices
• Manage and maintain local procurement supplier data base and update vendor list/information per item and process supplier call for expression for interest, evaluate suppliers ability and clearance to work with FAO,
• Solicit of low value procurement quotations, evaluating and issuing low value procurement orders;
• Communicate procurement awards decisions to successful and unsuccessful bidders after conclusion of a tender process;
• Conduct regular market survey from internet, global market, UNGM and up-date suppliers record when necessary;
• Receive and dispatch incoming and outgoing correspondence from procurement office;
• Following approvals of purchase requisitions and soft commitments from the users;
• Receive and review all invoices, register them and forward them to finance for payment. In cases, of quality issues coordinate with the technical team on how much liquidated damages to apply before forwarding invoices for payment. For delay in delivery decide how much liquidated damages to apply as per MS 502 rule and regulations.
• Participation in the organization of training for operations/projects staff on Procurement, synthesis of lessons learned and provision of relevant examples from the procurement practice;
• Maintain a proper and appropriate procurement filling system; of procurement registers for contracts, tenders, orders and requisitions system that ensures faster, systematic filing, faster retrieval of information, greater protection of information, and increased administrative stability, and continuity.
• Raise Purchase orders for goods and services for MS 502 and MS 507 LoA’s in the GRMS.
• Act as the secretary of LPC for both MS 502 and 507. Prepare all the documentation for presentation to this local procurement committee
• Conduct preliminary quality assurance for LoAs, by making sure that in the LoA file all the documentation are in order and properly completed and filed, before final quality assurances is conducted by the procurement officer;
• Obtain completed suppliers performance appraisal report from logistics after completion of a procurement transaction for filing;
• Liaise with Logistics Unit for timely preparation and obtaining of letters of import exemption and re-export, follow up on clearance of goods and shipments and ensure safe arrival of the consignments to the final destinations
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree or equivalent, preferably in procurement/supply chain and or/ business administration;
• Minimum 7 years’ experience in procurement/supply chain management; Minimum CIPS- Level 3
• Working knowledge of English and Arabic languages
• National of Lebanon
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Ability to communicate clearly and to share knowledge and information;
• Ability to work effectively under pressure;
• Capacity to build effective relationships and partnership with team members and service providers;
• Ability to take initiative and accomplish tasks in due time;
• Ability to be flexible in changing circumstances and to adapt the work approach in response to changes
Selection Criteria
• Ability to use Oracle software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.
• Demonstrated experience to cooperate with multi-disciplinary teams
• Excellent communication and managerial skills
• Proven ability to meet deadlines with excellent skills to work under pressure.
• Systematic, organised and well-structured and efficient approach to work assignments.
• Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures
• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.
• Tact and courtesy. Ability to establish and maintain effective working relationships with people of different national and cultural background
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
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