فرص عمل لدى متطوعو الأمم المتحدة (UNV): مطلوب مساعد تنفيذي (Executive Assistant)
المنظمة: برنامج متطوعي الأمم المتحدة – متطوعو الأمم المتحدة
الموقع: بعيد | بيروت
الدرجة: متطوع – شباب وطني – متطوع محلي
المجموعات المهنية:
الدعم الإداري
آخر مهلة للتقديم: 2024-03-21
General
Description of assignment title
Executive Assistant
Assignment country
Lebanon
Expected start date
10/04/2024
Sustainable Development Goal
17. Partnerships for the goals
Volunteer category
National UN Youth Volunteer
Host entity
UNICEF
Type
Onsite
Duration
12 months (with possibility of extension)
Number of assignments
1
Duty stations
Beirut
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Details
Mission and objectives
Working in 190 countries and territories to protect the rights of every child, UNICEF has spent 70 years improving the lives of children and their families. UNICEF promotes the rights and wellbeing of every child, in everything we do. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. In all of its work, UNICEF takes a life-cycle based approach, recognizing the particular importance of early childhood development and adolescence. UNICEF programmes focus on the most disadvantaged children, including those living in fragile contexts, those with disabilities, those who are affected by rapid urbanization and those affected by environmental degradation. UNICEF was created with a distinct purpose in mind: to work with others to overcome the obstacles that poverty, violence, disease and discrimination place in a child's path. We advocate for measures to give children the best start in life because proper care at the youngest age forms the most robust foundation for a person's future. We promote girls’ education – ensuring that they complete primary education as a minimum – because it benefits all children, both girls and boys. Girls who are educated grow up to become better thinkers, better citizens, and better parents to their own children. We act so that all children are immunized against common childhood diseases, and are well nourished: no child should suffer or die from a preventable illness. We work to prevent the spread of HIV/AIDS among young people because it is right to keep them from harm and enable them to protect others. We help children and families affected by HIV/AIDS to live their lives with dignity. We are UNICEF, the United Nations Children’s Fund.
Context
UNICEF was founded in 1946 as an emergency fund to support the most vulnerable children. Today, it works on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF is working to scale up essential services for adolescent and young people to deliver on their rights to livelihood, health, education, protection, and other essential services, but also to help make their voices heard, reduce their involvement in risky behaviors and conflict and ensure they do not lose hope. Under the supervision of the Executive Officer the Executive Assistant is accountable for administrative support services to the Deputy Representative to enhance the smooth running of the supervisor’s day-to day activities. The Executive Assistant promotes a client, quality and results-oriented approach. In addition to duty station specific vaccine requirements, appointments are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts. UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.
Task description
Within the delegated authority and under the supervision of the Executive Officer NOB, the UNV Executive Assistant will: • Maintain the Deputy Representative’s calendar and arrange virtual and in-person meetings. • Prepare documentation for the Deputy Representative’s signature. • Keep track and organize requests for approval. • Draft correspondence, invitations, and responses to written inquiries on routine questions. • Provides secretarial, administrative and logistics support to meetings, missions and events. • Follow up on established deadlines and ensure timely submissions by staff on reports, correspondence and other documents. • Perform any other related tasks as may be required or assigned by the supervisor.
Eligibility criteria
Age
18 – 26
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
1 years of experience in administrative, project management, planning, logistics or secretarial support. • Experience with calendar management of senior officials is an asset, as is experience working in the UN or other international development organization. • Strong organizational, planning, and prioritizing skills and abilities. • Ability to deal patiently and tactfully with visitors. • High sense of confidentiality, initiative, and good judgment. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
Area(s) of expertise
Administration, Business management, Logistics and Inventory
Driving license
–
Languages
Arabic, Level: Fluent, Required English, Level: Fluent, Required French, Level: Working knowledge, Desirable
Required education level
Bachelor degree or equivalent in Administration, Business or other related field.
Competencies and values
• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management
Other information
Living conditions and remarks
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Beirut, Lebanon. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Reasonable accommodation
UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.
Note on Covid-19 vaccination requirements
In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.
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