فرص عمل في السعودية: مطلوب مساعد مالي (Finance Associate)

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.

Saudi Arabia is witnessing economic prosperity and progress in all domains of socio-economic development which produced tangible improvement in all human development indicators such as standard of living, health and education services, environmental conditions as well as potentials of comprehensive development. In April 2016, the Government of Saudi Arabia announced its Saudi Vision 2030 – an ambitious long-term development programme.

Saudi Vision 2030 represents an ambitious blueprint with long-term goals and expectations. It is expressed in three themes of a vibrant society; a thriving economy and an ambitious nation. A review of the three themes and their underlying issues of national concern reveal a holistic approach to development that encompasses the three dimensions of sustainable development: the social, the economic and the environment.

The partnership between UNDP and Saudi Arabia is covering vital sectors and areas which contributes to address the needs of Saudi society, including enhancement of the local capacity of different government institutions and support to policy making and reporting. A wide set of under the scope of technical assistance is provided in order to assist the KSA departments in their reform processes.

Under the guidance and direct supervision of the Operations Manager and/or Finance Analyst, the Finance Associate provides leadership in execution of financial services in the Country Office (CO) ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a collaborative, client-oriented approachconsistent with UNDP rules and regulations.

The Finance Associate supervises and leads the support staff in the Finance Unit. The Finance Associate works in close collaboration with the Operations, Programme and project teams in the CO, and UNDP HQ and GSSC staff to provide information delivery and resolve complex financial management and operational-related issues.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

•   Produce thoroughly researched information for planning of financial resources of the CO.
•   Prepare and modify budgets for UNDP projects, follow up with HQ on authorized spending limits (ASL) for management projects.
•   Ensure administration of control mechanism for development projects by monitoring budgets, preparing and modifying budgetary status versus ASL, follow up with HQ on ASL for management projects.
•   Prepare timely cost-recovery and DPC bills in ERP for the services provided by UNDP. Elaborate and implement revenue tracking system and follow up on cost recovery. Establish criteria for pro-ration of Agencies contributions to the common services account, prepare and modify the common services budget, and follow up on timely recovery of payments.

3.)  Provide accounting and administrative support to the Finance Unit:

•   Ensure proper control of the supporting documents and payment invoices and proper document management including systematic archiving.
•   Review periodic oversight of financial reports for projects and management funds/budget balance.
•   Maintain internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed.
•   Coordinate and review allocated General Ledger and sub-ledger accounts and support timely project closure.
•   Take timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices. Provide timely response to HQ requests to resolve financial data issues.
•   Maintain Accounts Receivables for UNDP projects and follow up with partners on contributions.
•   Ensure timely recording, reconciliation, and submission of VAT claims with relevant TAX authority and following up on VAT reimbursements.
•   Record and reconcile other revenue including payment of GLOC, in-kind contribution by governments, and agency income through UPL/LPL
•   Perform timely quarterly and year-end certifications as per OFM guidelines.
4.)  Ensure proper CO cash and Treasury management functioning:

•   Provide timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits or revenue applications.
•   Identify and record contributions.
•   Serve as alternate to Finance Analyst/Specialist (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative.
•   Prepare timely and accurate bank reconciliations. Select bank transfers and deals for approval and settlements.
•   Prepare timely monthly cashflow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements. Act as alternate cashier for cash disbursements made on site.
5.)   Ensure facilitation of knowledge building and knowledge sharing in the CO:

•   Organize training for the operations/programme/projects staff on financial management.
•   Synthesize lessons learned and best practices in financial management.
•   Provide sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: Supervise support staff in the Finance unit.