فرصة عمل لدى منظمة GIZ: مطلوب أخصائي/ة في الموارد البشرية (HR Specialist)

A.   Required qualifications, competences and experience

Education and qualifications:

• Bachelor’s degree in business administration, with emphasis on Human Resources; a master’s degree in human resources is a plus

Professional experience:

• minimum of 7 years of professional experience in a comparable position (preferably in similar development cooperation organizations)

• excellent knowledge of Lebanese labour and national social security fund law and ministry of finance taxation and laws
• very good solid understanding of the HR and HR processes
• strictly handling all HR tasks, and concerns in a professional confidential manner

Additional main competences:

• experience with payroll system (People365 is a must) or similar systems
• very good knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• excellent knowledge of English and the Arabic language in oral and writing, French is a plus
• high attention to details and preciseness
• excellent team player with high communication skills
• high dedication, reliability, and commitment
• act in high confidentiality and comply to all GIZ rules and regulations

1. Responsibilities

The position holder is responsible for:

• managing and administering staff salaries, and benefits and overseeing the operations of the HR Unit
• manage the recruitment of local staff
• organize HR Events, meetings and training
• manage and advise on HR policy and procedures and local laws
• manage the HR Payroll system, leave management, and health insurance
• manage the benchmark study and define prevailing pay rates and benefits
• stay up to date on new trends and best practices in the field
• representing GIZ interests in HR matters
• strictly confidential handling of all HR issues
• act in an advisory role for management, managers, and employees

In this context, the position holder fulfils the following tasks:

1. Tasks

The position holder

1. Compensation and benefit

• manage the preparation and calculation of all national staff payroll including NSSF/MOF taxation on a monthly and yearly basis
• provide advice to staff about pay, taxation, National Social Security Fund, and insurance.
• ensure staff has access to accurate payslips every month through the payroll system.
• administer benefits and ensure the annual leave reconciliation is used as per GIZ PuR
• manage the medical health insurance, track and follow up claims with the insurance company
• manage in the market survey and the revision of the salary scale by the benchmark process
• prepare final settlements for leavers and conduct offboarding
• prepare the monthly and yearly calculation of income tax and its allocations on salaries, extra bonuses, monthly allocations, end of service, etc. (for all taxable and un-taxable).
• prepare the annual NSSF and Income Tax clearance form of GIZ from NSSF.
• provides GIZ with advice on all NSSF and MOF-related matters in General.
• regularly communicate to management and staff about the new regulations and amendments/changes of NSSF laws and MOF law instructions.
• calculate payroll tax declaration (R10, R5, R6, and R7) every quarter and ensure submission before deadlines, complying with the NSSF laws and regulations
• prepares employment certificates and letters upon request

1. Local Laws Implementation

• liaise with an external legal advisor on visa and work/residence permit application processes and with the admin department on arrival arrangements for international staff and visitors.
• liaise with an external legal advisor on the termination process.
• follow up with external tax advisor on submission of NSSF monthly payments, MOF quarterly and yearly payments
• liaise with an external tax advisor to solve all NSSF-related issues
• ensure employees & dependents are registered at the NSFF
• ensure submission of end-of-service declaration for leavers.
• follow up on family allowances and make sure they are reflected on the payroll

3. Recruitment and selection

• manage the recruitment processes as per GIZ Rules and Regulations (PuR)
• review and ensure the accuracy of employment contracts as per GIZ rules and regulations (staff and interns)

• handles HR cycle and processes including on-boarding and off-boarding procedures
• updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.) and documentation as per GIZ PuR
• administer files for all staff according to GIZ PuR
• update the GIZ staff handbook according to GIZ PuR  
• conduct the onboarding programs for new employees and work on improving the process
• manage and support other HR instruments upon the manager’s request

1. HR instruction, administration and procedures

• ensure all staff records are accurately maintained and updated as necessary (both in soft and hard copies).
• update monthly all data entries in the payroll management system accurately according to changes on SAP
• manage the yearly staff talk cycle in Lebanon and its related procedures and feedback to managers
• liaise with notary public for the power of authority documents related to staff and monitor in-file
• handle the issuance and renewal of work permits and residence of staff
• prepare, respond and handle strictly audit requests

1. Other duties/additional tasks

• represents the interests and always acts on behalf of GIZ
• manage the mediation of conflicts between staff and manager
• conducts other relevant tasks upon the request of manager
• regularly checks the PuR and governmental updates and changes and communicates to management.
• attend and participate actively in the meetings, as HR regional meetings, NPRC and MTM meetings and working groups
• liaise with legal representatives (lawyers, notary public, tax advisors, insurance company) for HR matters.
• networks with the national personnel help desk at Head Office and the other HR specialists in the region to share experience on good practices.