فرص للعمل مع منظمة UNIFIL Lebanon: مطلوب مساعد فريق (TEAM ASSISTANT, G4)

Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: (These duties are generic and may not be performed by all Team Assistants)

• Performs a wide range of office support and administrative functions.• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.• Monitors processes and schedules related to the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc., to ensure compliance with relevant legal, financial, and other requirements. •Researches,  compiles, and organizes information and reference materials from various sources for reports, work plans, studies, briefings,  meetings, conferences, etc. • Generates a variety of standard statistical and other reports, work orders, etc., using various databases. • Proofreads documents and edits texts for accuracy, grammar, punctuation, and style, and for adherence to established standards for format. • Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.• Provides secretarial, administrative, and logistics support to meetings, boards, committees, conferences, etc.•; Provides driving assistance to the DMS for field visits•; Assists in the maintenance of websites by scanning, converting, and posting a variety of documents onto the site.• Assists in the preparation of presentation materials using appropriate technology/software. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.• Performs data entry and extraction functions.• Reviews, records, distributes, and/or processes mail and other documents; follows up on impending actions.• Updates and maintains large distribution lists; monitors, prepares, and distributes various materials, and reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).• Maintains files (both paper and electronic) and databases for the work unit.• Assists in providing software and office equipment support.• Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.• Performs other duties as assigned.