فرص عمل لدى منظمة INJAZ Lebanon: مطلوب مسؤول/ة للشؤون المالية واللوجستية (Finance & Logistics Officer)
Interested applicants may submit their application through the following link:
للتقديم الى الوظيفة اضغط هنا – Apply Now
Any application received by email will be completely disregarded. Only shortlisted candidates will be contacted.
INJAZ Lebanon is a non-profit organization, an affiliate of Junior Achievement (JA) Worldwide, with a mission to equip youth with the skills and mindset they need to become the entrepreneurs and business leaders stimulating their communities. It is also a member of INJAZ Al-Arab, a regional network of 14 countries across the MENA region. INJAZ Lebanon delivers programs in partnership with the business sector focusing on entrepreneurship, work readiness and financial literacy.
INJAZ Lebanon is an equal opportunity employer. INJAZ does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or parental status. INJAZ Lebanon has zero tolerance towards the sexual abuse and exploitation of children is the task of all humanitarian workers, regardless of whether they are employed at INJAZ Lebanon, or in the governmental or non-governmental sectors.
Position Summary
POSITION TITLE: Finance & Logistics Officer
REPORTING TO: Finance & Administration Manager
STATUS: Full-Time
STARTING: TBD
As an Finance & Logistics Officer, you will be based in INJAZ Lebanon Beirut office and responsible of:
- . Accounting & Financials Activities
- Logistics & Procurement Activities
- Agreements Management
- Assets management
- Other Admin Tasks
Responsibilities
Accounting & Financials Activities
- Performs transactions including purchases, receipts and payments
- Handles Beirut petty cash
- Ensures filing and bookkeeping of accounting transactions – Soft and Hardcopy
- Prepares invoices, receipts and payments
- Performs monthly Bank and Cash Reconciliations
- Report all expenses in donors excel files and make sure to meet all the financial reporting deadlines
- Update financial data and information on a daily basis to the reports for different donors
- Support the Finance & Admin Manager in managing the budgets and response to the teams concerns, questions and cases
- Control invoices and suppliers/service providers legal documents
- Prepare payroll and control CNSS and TOS calculations
- Make sure that CNSS and TOS are paid on time
Logistics Activities
- Establishes a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes
- Initiates and track procurement process
- Assists in purchasing activities from request of goods/services to payment and delivery
- Assists in preparing necessary purchasing documents
- Prepares bids document with the support of the Finance & Admin Manager and compiles quotations in comparative tables
- Creates a vendor list for IL by listing current suppliers & service providers and identifying new ones
- Ensures compliance with IL and donors procurement procedures
- Supports in organizing events, meetings, trainings
- Procure office and cleaning supplies
- Provides assistance with travel arrangements and travel reports (tickets, hotel bookings, petty cash and reimbursements)
Agreements Management
- Ensures all third parties have a valid agreement
- Collects needed documents from third parties and ensure their related files are updated regularly and are complete
- Ensures that agreements tracking sheet is up-to-date
Assets Management
- Ensures all IL assets are properly registered on the tracker (Date of purchase, Code, Area allocation, Owner allocation)
- Ensures all employees of IL have their Assets acquisition list submitted and updated
- Makes sure all assets are tagged
- Reconciles quarterly the assets of IL and make sure they are in good condition
- Prepares management reports on condition of assets and transfer when needed
Other Admin Tasks
- Ensures proper document circulation among team members, board members and third parties when needed
- Gathers monthly timesheets, salary slips and other documents from the areas
- Gathers all HR, Financial and Admin related documents and make sure to file them properly – Soft and Hardcopy
- Makes sure rent contracts of IL offices are up-to-date, signed, filed and registered before the legal authorities
- Attends team meetings
- Undertakes other related duties, as assigned or requested by their line manager and team members
Position qualifications:
- Bachelor’s degree in Business Management or equivalent
- 2 – 3 years’ work experience in NGOs
- Based in Beirut with a vehicle
- Strong organization and planning skills
- Trustworthy and detail-oriented
- Computer literacy
- Self-motivation and an entrepreneurial attitude
- Sincere interest in the mission of INJAZ Lebanon
- Excellent English and Arabic
